Woswobi - Where talents blow

Candidate Privacy Policy

How Woswobi collects, processes, and protects candidate information during recruitment · Effective Date: 28 May 2026

Woswobi is committed to protecting the privacy, confidentiality, and security of personal information provided by job applicants, creators, contractors, interns, ambassadors, moderators, and other recruitment candidates. This Candidate Privacy Policy explains how we collect, use, store, share, and protect your personal data during our recruitment and hiring processes.

By submitting an application, resume, portfolio, or any recruitment-related information to Woswobi, you acknowledge that you have read and understood this Policy.

1. Data Controller

Woswobi acts as the controller of your personal data for recruitment and employment-related activities. We are responsible for ensuring that your information is processed securely and in accordance with applicable privacy and data protection laws.

Woswobi

2. Information We Collect

During the recruitment and hiring process, we may collect and process the following categories of personal information:

  • Full name and preferred display name.
  • Email address and phone number.
  • Country, city, or general location.
  • Curriculum Vitae (CV), resume, and cover letter.
  • Educational background, certifications, and qualifications.
  • Work experience, employment history, and references.
  • Social media profiles, creator portfolios, demo reels, or video content links voluntarily provided by you.
  • Portfolio materials, project samples, or creative submissions.
  • Interview notes, recruitment feedback, and evaluation records.
  • Information relating to communication between you and Woswobi.
  • Any additional information you voluntarily submit during the application process.

We may also record how you learned about the opportunity, including referrals, social media campaigns, creator partnerships, campus ambassador programs, or recruitment advertisements.

3. Purpose of Processing Your Information

We process candidate information for legitimate recruitment and operational purposes, including:

  • Reviewing and assessing applications.
  • Evaluating your qualifications, experience, and suitability for a role.
  • Communicating with you regarding interviews, updates, assessments, or recruitment decisions.
  • Managing recruitment workflows and maintaining hiring records.
  • Conducting background checks or verification where legally permitted.
  • Considering you for future opportunities within Woswobi.
  • Improving our recruitment processes and candidate experience.
  • Protecting platform integrity, security, and legal compliance.

4. Legal Basis for Processing

Depending on your location and applicable law, we process your personal data based on one or more lawful grounds, including:

  • Your consent.
  • The necessity of processing for recruitment or contractual purposes.
  • Compliance with legal obligations.
  • Woswobi’s legitimate interests in hiring qualified candidates and protecting the platform.

5. Sharing of Candidate Information

We respect your privacy and do not sell your personal information. Your information may only be shared in the following limited circumstances:

  • Internal Access: With authorised HR personnel, recruiters, moderators, executives, or hiring managers involved in recruitment decisions.
  • Service Providers: With secure third-party providers that support email communication, cloud storage, recruitment systems, or interview scheduling.
  • Legal Compliance: Where disclosure is required by law, regulation, court order, or legal process.
  • Corporate Transactions: In connection with a merger, restructuring, acquisition, or investment transaction involving Woswobi.

All authorised third-party service providers are contractually required to protect your personal information and use it only for approved purposes.

6. Data Retention

We retain candidate information only for as long as reasonably necessary for recruitment, legal, operational, or compliance purposes.

  • If your application is unsuccessful, your information may be retained for future recruitment opportunities unless you request deletion.
  • If you become an employee, contractor, moderator, ambassador, or creator partner, your information may become part of your personnel or partnership records.
  • Where legally required, certain records may be retained for compliance, fraud prevention, dispute resolution, or security purposes.

7. Your Rights

Subject to applicable law, you may have the following rights regarding your personal information:

  • Access: Request access to the personal information we hold about you.
  • Correction: Request correction of inaccurate or incomplete information.
  • Deletion: Request deletion of your personal information, subject to legal obligations.
  • Restriction: Request restriction of certain processing activities.
  • Objection: Object to processing in certain situations.
  • Portability: Request a copy of your data in a structured format where applicable.
  • Withdrawal of Consent: Withdraw previously provided consent where processing is based on consent.

To exercise your rights, please contact us at support@woswobi.com.

8. Security of Your Information

We implement appropriate technical, organisational, and administrative safeguards designed to protect candidate information from unauthorised access, misuse, disclosure, alteration, or destruction.

  • Secure cloud storage and restricted access controls.
  • Encrypted communications where appropriate.
  • Role-based access permissions for recruitment personnel.
  • Regular security monitoring and internal review procedures.

While we work hard to protect your information, no internet-based system can be guaranteed to be completely secure.

9. International Data Transfers

Your information may be processed or stored in countries outside your country of residence where our service providers, cloud infrastructure, or recruitment systems operate. Where such transfers occur, we take appropriate measures to ensure your information remains protected in accordance with applicable privacy laws.

10. Changes to This Policy

We may update this Candidate Privacy Policy from time to time to reflect changes in our recruitment practices, operational requirements, legal obligations, or platform developments. Updated versions will be published with a revised effective date.

11. Contact Us

If you have questions about this Candidate Privacy Policy or wish to exercise your privacy rights, please contact us:

Woswobi